Bid Coordinator

• Promotes bidding good practice to support firm-wide efforts to win and retain work from new and existing clients.
• Contributes to the production of industry-leading materials according to buyer specifications.
•  Maintains document version control procedures and processes.
•  Analyses buyer/evaluator requirements and specifications in preparing and drafting materials.
  
• Requires notable attention to detail and an ability to work under pressure and to demanding deadlines.
•  Adheres to and champions best practices in process at all stage

• Monitor the central bids team inbox and distribute information to pre-defined recipients
•  Manage and maintain client vendor databases, ensuring relevant information is updated and compliant
•  Manage client portals, updating company information and responding to opportunities
•  Take ownership of the end-to-end bid process, overseeing all logistical and strategic aspects, from the go/no-go decision to contract award
•  Contribute to planning, production and delivery of compliant, professionally produced proposals and presentations within customer-defined timeframes, focussing on compliance, quality and risk management.
•  Comply with and endorse adherence to established bid processes and protocols throughout.
•  Champion best practices in document management and version control
•  Manage process and inputs from stakeholders, typically involving other bid team members, fee-earning consultants and support functions, focusing on the timely delivery of compliant, compelling and client-focused bids
•  Steer process and contributors in planning, preparing and submission, driving compliance, quality and risk management
•  Adhere to quality standards in formatting and design
•  Produce initial draft from precedent content for review and input by others
•  Manage edits, iterations, and creation of graphics
•  Ensure adherence to branding guidelines and corporate visual identity
•  Proofreading and final production and compliance checks ahead of submission
•  Housekeeping of bid material and repurposing content for future use as defined by the process
  

•  Typically educated to degree level
•  Accredited to APMP foundation level (or working towards)

• 2+ years’ experience working in bids, marketing or business development, ideally in construction, consulting or professional services
• Excellent project management and organisational skills
• Advanced user of Microsoft Word and PowerPoint; familiarity with Adobe Suite is preferred
• Proficient user of SharePoint for collaboration, including version control and knowledge management

• Delivery of compliant, professionally produced proposals within client-defined timeframes
• Co-ordinate and review/edit proposal input from a variety of stakeholders
• Maintain adherence to company branding and corporate visual identity
• Strong written English language skills
• Excellent attention to detail

• Strong time management/prioritisation skills
• Good networking skills
• Excellent communication skills
• Ability to multitask and manage several bids simultaneously
• Flexible approach to workload and working hours
• Comfortable working both independently and as part of a team

Unlike some businesses, we prioritise for the long term and honour our commitments. We are compassionate and inclusive in the way we approach our work, and always look to invest in our people’s futures. Be it a desire to work internationally, a drive to progress, or even a curiosity to operate in a new sector, we are there for our people at every stage – providing advice, support and the structure to achieve. That is why so many of us have established and built successful careers here for so long.

We don’t offer just a job we offer a career with clear structured route to progression, and a track record of making international mobility happen with international moves encouraged on a permanent or secondment basis.

We are an international industry leader – Working for us provides the chance to work for a leading brand with a focus on excellence, being digitally-led in our approach, we present the chance to work on some of the world’s most prestigious projects and for some of the world’s top clients.

We want you to be able to bring your best self to work every day and that is why we firmly believe equality, diversity and inclusion should be taken seriously. Diverse people, backgrounds and experiences develop the most innovative of ideas, they are essential to our success, that is why we actively encourage applications from all backgrounds.  

We are a truly independent business where our people are empowered to make quick, agile decisions that drive real impact. As part of Sidara, we collaborate directly with some of the world’s brightest partner brands in our industry, offering exciting opportunities to innovate and grow.

We offer comprehensive benefits packages in all our global regions which have been specifically tailored to offer additional rewards to our employees from entry level to senior executives.