Office Manager

Currie & Brown Italia è alla ricerca di un/una Office Manager per la nuova sede di Milano.

La risorsa entrerà a far parte di un contesto internazionale a partire da settembre, con inserimento full-time, contribuendo attivamente all’organizzazione e alla gestione operativa dell’ufficio.

Responsabilità

Le attività di seguito descritte saranno svolte in collaborazione con i team di Office Management, Marketing e Finance della sede principale di Treviso.

•              Gestione delle attività amministrative quotidiane della sede

 •              Organizzazione e prenotazione di viaggi e trasferte a supporto del team tecnico

•              Gestione del centralino e della corrispondenza in entrata/uscita

•              Accoglienza ospiti e gestione degli spazi ufficio

•              Inserimento, aggiornamento e controllo dati su gestionale interno

•              Supporto alle attività di fatturazione passiva, registrazione e gestione fornitori

•              Gestione ordini, acquisti e approvvigionamento materiale d’ufficio

•              Organizzazione operativa di riunioni e appuntamenti (prenotazione sale, coordinamento agenda, supporto logistico)

•              Supporto alle attività HR di base (onboarding nuovi inserimenti, predisposizione postazioni e strumenti di lavoro, ecc.)

•              Supporto alla preparazione di offerte commerciali (raccolta documentazione, formattazione, invio)

•              Collaborazione alle attività di marketing e business development (aggiornamento materiali, CRM, database contatti, supporto eventi)

•              Monitoraggio e aggiornamento di report interni (amministrativi e commerciali)

•              Coordinamento degli aspetti organizzativi legati alla sicurezza sul luogo di lavoro, in collaborazione con i referenti interni ed esterni (es. gestione scadenze, documentazione, supporto agli  adempimenti normativi)

Requisiti

•              Esperienza pregressa in ruoli analoghi (Office Assistant, Back Office, Segreteria organizzativa o simili)

•              Ottima conoscenza della lingua italiana e buon livello di inglese scritto e parlato

•              Buona padronanza del pacchetto Microsoft Office (in particolare Excel, Word e Outlook)

•              Precisione, organizzazione e capacità di gestione delle priorità

•              Buone doti relazionali e comunicative

•              Attitudine al problem solving e proattività

•              Familiarità con gestionali aziendali e/o CRM (considerato un plus)

Currie & Brown Italy is looking for an Office Manager for its new Milan office.
The successful candidate will join an international environment starting in September, on a full-time basis, actively contributing to the organisation and day-to-day operations of the office.

Responsibilities

The following activities will be carried out in collaboration with the Office Management, Marketing, and Finance teams based in the Treviso headquarters:

• Managing the office’s daily administrative activities
• Organising and booking travel arrangements to support the technical team
• Handling the switchboard and incoming/outgoing correspondence
• Welcoming guests and managing office spaces
• Entering, updating, and monitoring data within the internal management system
• Supporting accounts payable activities, including supplier registration and management
• Managing orders, purchases, and office supplies procurement
• Coordinating meetings and appointments (room bookings, calendar management, logistical support)
• Supporting basic HR activities (onboarding new hires, setting up workstations and tools, etc.)
• Assisting in the preparation of commercial proposals (document collection, formatting, submission)
• Supporting marketing and business development activities (updating materials, CRM, contact databases, event support)
• Monitoring and updating internal reports (administrative and commercial)
• Coordinating organisational aspects related to workplace health and safety, in collaboration with internal and external stakeholders (e.g. managing deadlines, documentation, and regulatory compliance support)

 Requirements

• Previous experience in similar roles (Office Assistant, Back Office, Administrative Support, or equivalent)
• Excellent command of Italian and a good level of written and spoken English
• Good proficiency in Microsoft Office (particularly Excel, Word, and Outlook)
• Strong attention to detail, organisational skills, and ability to manage priorities
• Good interpersonal and communication skills
• Problem-solving mindset and proactive attitude
• Familiarity with company management systems and/or CRM tools (considered a plus)

Why choose Currie & Brown?

Unlike some businesses, we prioritise for the long term and honour our commitments. We are compassionate and inclusive in the way we approach our work, and always look to invest in our people’s futures. Be it a desire to work internationally, a drive to progress, or even a curiosity to operate in a new sector, we are there for our people at every stage – providing advice, support and the structure to achieve. That is why so many of us have established and built successful careers here for so long.

We don’t offer just a job we offer a career with clear structured route to progression, and a track record of making international mobility happen with international moves encouraged on a permanent or secondment basis.

We are an international industry leader – Working for us provides the chance to work for a leading brand with a focus on excellence, being digitally-led in our approach, we present the chance to work on some of the world’s most prestigious projects and for some of the world’s top clients.

We want you to be able to bring your best self to work everyday and that is why we firmly believe equality, diversity and inclusion should be fundamental in creating a successful work force.   

We offer comprehensive benefits packages in all our global regions which have been specifically tailored to offer additional rewards to our employees from entry level to senior executives.